ECAP 9 – Presentations & Media

ECAP9 will feature more than 500 presentations in 6 days. To ensure that all presentations are uploaded to the correct rooms and ready for their schedule we kindly ask that you submit your presentation in advance.

Submit Your Presentation Materials

To submit your presentation, please send it to until Friday, August 18th 12:00 AM (UTC+2). Please use the subject “ECAP9 Media” and provide your full name and presentation title in the e-mail.

Guidelines for Your Presentation Materials

Please be sure your files adhere to the following guidelines:

  • File size: Please make sure your file is no larger than 20 MB.
  • File name: Please label presentation with the following format:
  • Document types: Adobe PDF preferred. Microsoft PowerPoint also accepted. Presentations compiled on a Mac with Keynote must always be saved in PowerPoint or PDF format.
  • If you are presenting multiple or repeated sessions, please submit separate presentations for each session.
  • If you are a symposium organizer please make sure that all participants submit their individual presentations on time.

Guidlines for Your Presentation

The allocated time for delivering contributed papers at the conference will be 30 minutes, including discussion (recommendation: 20min talk, 10min discussion).

Accepted symposia will be allocated 120 minutes, including discussion. The allocated time for each presentation and the discussion within the total of 120 min is flexible and up to the symposia organizer. Please make sure to communicate with your organizer/speakers to agree on a schedule.

At the Conference

Your presentation will be available at the correct room on schedule if you submitted it prior to the conference or at least two hours before your talk at the local media desk. Presentations may be brought to the local media desk on usb memory stick, CD/DVD disc or a laptop. Please note that presentations for all talks taking place before 11:00 AM have to be submitted the day before.

All presentation rooms are equipped with presentation laptops running Microsoft Windows 7 with Power Point 2010 installed and projectors with a 4:3 aspect ratio. Please remember to create or adapt your presentation using 4:3 aspect ratio.

To ensure that your presentation runs smoothly, only provided presentation laptops can be used. No presentations with speakers’ own laptops are allowed!

Local Media Desk

The local media desk for ECAP9 is situated at the University’s main building on the first floor (Speerträger-Hall).

The opening hours are: Monday, August 21st – Saturday, August 26th from 09.00 AM – 06.00 PM.

You Are Responsible for the Presentation Materials’ Content

Please be aware that you maintain responsibility for all content in your presentation materials. ECAP9 conference staff do not edit any of your slides or pages, and you are responsible for obtaining any rights and permissions for content, such as, but not limited to, any graphics, text, or other content you did not create.


Plenary and Panel Sessions will be made public on iTunes U as part of the documentation of the event. Please come back soon to find more info about these videos and further files or links which are posted here successively.